Workflows

In many cases, files in the Content Management Server run through a workflow before they are exported. Using workflows, you can determine which user groups are responsible for editing end verifying a file. Files can run through both minimum and substantial workflows.

In file formats, administrators can preset the workflow field with the name of a workflow. As the draft version of a file is created, the Content Management Server determines the workflow to be used for the file by first reading out the value from the format of the file. The workflow with this name is then stored in the draft version of the file.

A new workflow begins whenever a draft version is created, a version is rejected, or a released version is unreleased. Since the workflow definition is stored in the version, an active workflow cannot be restarted or modified by assigning the name of a different workflow definition to the Workflow field or by modifying the workflow definition itself. You can do this, however the changes only become effective when a new draft version of the file concerned is created.