Editing and Deleting File Formats
In order to edit or delete a file format, first switch to the File Formats section in the Configuration area. Find the file format using the search function and click on the name of the desired file format in the list entry to open the view page of the file format. Click on the Edit button to open the Configuration Management - File Formats - Edit form:
In this form, you can edit the file format, i. e. edit the selection of the fields assigned to it, for example. The form contains almost the same data as the form for creating a new file format. The name of a file format and the file type can, however, no longer be changed.
In addition to the options available when a file format is created, you can specify here for all files except layouts whether they are made available as news on the live server when they are committed or released. From these files, news feeds can be generated which then can be delivered by the Portal Manager, for example. This option should always be selected if documents are to be assigned to channels.
Please look up the meaning of the other input elements in the sections Defining File Formats, Edit Field Properties, Creation Constraints as well as sections Checks and Functions and Version Settings.
Please note that changes to a file format affect all the files and their draft versions which are based on this format. If a mandatory field is added to the format for example, then all draft versions in which this field does not have a value are subsequently incomplete and cannot be committed or released.Click on OK to accept the changes. The Content Management Server then re-displays the view page of the file format.
If you would like to delete a file format, localize the desired file format in the File Formats section using the search function. Click then on the delete button to the right of the list entry or switch to the view page of the file format by clicking on the name of the desired file format, and click on the Delete button there.
However, the Content Management Server does not allow you to delete a format that is still referenced by another format definition in which there are subfiles based on the format to be deleted. It is, however, possible to delete a format that files are based on. Since these files and their contents can only be re-edited after they have been assigned a different format, you have to confirm the deletion procedure in a safety query:
The file format is permanently deleted when you click on OK.